01722 410664

Regulatory Information

Sampson Coward LLP is a Limited Liability Partnership registered in England and Wales under registration number OC343608. A list of the members may be inspected at our Registered Office at St Mary's Chambers, 51 New Street, Salisbury, Wiltshire, SP1 2PH.

We are authorised and regulated by the Solicitors Regulation Authority under registration number 556060.We have professional indemnity insurance, details of which can be obtained from David Coward.

Our VAT number is 631 7370 51.

Privacy Notice

We take seriously our obligations regarding the privacy of our clients and contacts. This policy sets out how we deal with your personal data and your rights in respect of this. The firm’s duties in respect of data protection are in addition to the continuing obligation of confidentiality to our clients and other obligations under the Solicitors’ Code of Conduct. The notice will be periodically updated. The latest version will be available at www.sampsoncoward.co.uk/regulatory.

The controller and processor of data is Sampson Coward LLP (Companies House no OC343608). We are a firm of solicitors regulated and authorised by the SRA whose registered address is St Marys Chambers 51 New Street Salisbury SP1 2PH.

What personal data is collected and how

When you consult or instruct us regarding a matter we will require details of your identity, include identity evidence, date of birth and for corporate clients, details of beneficial owners. We will also need your contact details.

We will require details from you regarding your matter. This will frequently include personal data or special categories of data. The type of information is dependent on the type of instruction. The information required and how it will be specifically utilised will be set out in our client care letter.  

We also frequently receive information about you from third parties. This includes public registers (such as the Land Registry), witnesses, courts, tribunals, estate agents and other advisors. Details may also be provided by our clients on third parties such as the other side in a transaction, an opponent in a litigious matter, a witness in a court case or a family member in a probate.

Your information will be principally held by us at our offices in physical files and on our server. We also utilise third party IT providers and utilise cloud based storage. Appropriate security measures are in place for such data. Where such third parties are outside the EEA, we comply with our obligations in relation to this. We also gather data from our website.

Why personal data is collected

We only collect data for the specific purpose for which it is obtained or provided to us. Personal data is collected to:

  • principally provide services to our clients
  • comply with our regulatory obligations
  • provide you with information on the services we offer
  • check client identity
  • enforce our legal rights
  • provide feedback on the services we offer
  • provide communications on the services we offer
  • develop and run our business
  • updating and enhancing client records
  • provide analysis to help us manage our practice
  • audit or quality check our practice

Lawful basis for processing your information

All data that we process by us is in accordance with a lawful basis for processing under the data protection rules. The precise nature of the processing is dependent on the nature of our instruction but includes the following:

  • Performance of a contract - this can be either your contract for legal services with us or in order that you may comply with your contractual obligations to a third party
  • Consent - where you have given us consent to process your data, such as for marketing purposes
  • Compliance with a legal obligation - such as registration of a purchase at the Land Registry, compliance with regulation such as Money Laundering Regulations or the rules of court.
  • The vital interests of the data subject
  • The legitimate interests of the data controller

Lawful basis for processing special category data

Given the nature of our work we will frequently process the following personal data regarding: • racial or ethnic origin • political opinions • religious or philosophical beliefs • trade union membership • genetic data • data concerning health • data concerning a natural person’s sex life or sexual orientation on the following basis:

  • the information has been made public by you
  • it is necessary for the establishment, exercise or defence of legal claims
  • it is necessary for reasons of substantial public interest such as the prevention of fraud
  • in order to protect your or someone else’s vital interests

We may also process information about your criminal offences. This data will be processed on one of the following grounds:

  • it is necessary for the establishment, exercise or defence of legal claims
  • it is necessary for reasons of substantial public interest such as the prevention of fraud
  • dealing with our statutory obligations in relation to money laundering, criminal finances, fraud or terrorist funding

With whom is your data shared

Dependent on the nature of the transaction, personal data may be shared with third parties including the following:

• Clients • Client’s Family / Attorneys / Associates • Directors / Partners / Beneficiaries / Members of Client • The other side in any transaction • An opponent in any dispute • Other Solicitors Firms • Mortgagees • Managing Agents • Regulators (SRA, NCA etc) • Other statutory agencies (CAFCASS, Probation, Social Services, FCA etc) • Insurers • Experts • Counsel / Solicitor Agents • IT providers • Banks / Utility Companies • Care Homes • Press • Police • Local Authorities • Court / Tribunal • Accountants • Our bankers (HSBC Bank Plc / Metro Bank Limited) and accountants (Francis Clark LLP) • Professional auditors (including Lexcel) • Our Staff

How long personal data is kept

We only keep your personal data for as long as is necessary. The length that we store data is dependent on the nature of the data, our instructions and legal, accountancy and regulatory obligations.

Our Website

The following provisions relate to our website, www.sampsoncoward.co.uk.

Cookies

Cookies are small files transferred to your computer’s hard drive through your web browser. They are widely used in order to make websites work, or to work more efficiently, as well as providing information to the owners of the site.

Our site uses essential cookies to store temporary information during your visit. It also uses cookies from Google Analytics.

Information automatically collected from your computer

Log files/IP address: When you visit our site the web server automatically records your IP address. This IP address is not linked to any of your personal information. We use IP addresses to help us administer the Site and to collect demographic information for aggregation purposes.

We may also gather non-personal information (from which we cannot identify you) such as the type of your internet browser which we use to provide you with a more effective service.

Security

The internet is not a secure medium. However, we have implemented technology and policies to safeguard your privacy from unauthorised access and improper use.

Linking to third party websites

We cannot be responsible for the privacy policies and practices of other sites, even if these Sites have been accessed using links from our Site. We recommend that you check the policy of each site you visit and contact the organisation concerned if you have any questions.

If you linked to our Site from a third party site, we cannot be responsible for the privacy policies and practices of the owners or operators of that third party site and recommend that you check the policy of that third party site and contact the organisation concerned if you have any questions.

What rights individuals have

Under the data protection laws, individuals have the following rights:

  • to be informed
  • access to information
  • rectification
  • erasure
  • to restrict processing
  • to data portability
  • to object, and
  • not to be subject to automated decision-making including profiling.

We shall respond to any request in accordance with our obligations and may first require proof of your identity.

Contacting Us

If you want to contact us regarding this policy or to exercise any of your data protection rights we can be contacted by telephone on 01722 410655, email This email address is being protected from spambots. You need JavaScript enabled to view it. or post, St Marys Chambers 51 New Street Salisbury SP1 2PH. Please mark any email or correspondence for the attention of Matthew Knight and mark this ‘data protection’.

Should we not be able to resolve matters between us, you can complain to the Information Commissioner's Office. Details are available at ico.org.uk or 0303 1231113.

Terms and Conditions

Welcome to our website. If you continue to browse and use this website, you are agreeing to comply with and be bound by the following terms and conditions of use, which together with our privacy policy govern Sampson Coward's relationship with you in relation to this website. If you disagree with any part of these terms and conditions, please do not use our website.

The term 'Sampson Coward' or 'us' or 'we' refers to the owner of the website whose registered office is St Mary' Chambers 51 New Street Salisbury SP1 2PH. Our place of registration is England and Wales. The term 'you' refers to the user or viewer of our website.

The use of this website is subject to the following terms of use:

  • The content of the pages of this website is for your general information and use only. It is subject to change without notice.
  • This website uses cookies to monitor browsing preferences. If you do allow cookies to be used, please see our Cookie Use.
  • Neither we nor any third parties provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness or suitability of the information and materials found or offered on this website for any particular purpose. You acknowledge that such information and materials may contain inaccuracies or errors and we expressly exclude liability for any such inaccuracies or errors to the fullest extent permitted by law.
  • Your use of any information or materials on this website is entirely at your own risk, for which we shall not be liable. It shall be your own responsibility to ensure that any products, services or information available through this website meet your specific requirements.
  • This website contains material which is owned by or licensed to us. This material includes, but is not limited to, the design, layout, look, appearance and graphics. Reproduction is prohibited other than in accordance with the copyright notice, which forms part of these terms and conditions.
  • All trade marks reproduced in this website which are not the property of, or licensed to, the operator are acknowledged on the website.
  • Unauthorised use of this website may give rise to a claim for damages and/or be a criminal offence.
  • From time to time this website may also include links to other websites. These links are provided for your convenience to provide further information. They do not signify that we endorse the website(s). We have no responsibility for the content of the linked website(s).
  • Your use of this website and any dispute arising out of such use of the website is subject to the laws of England, Northern Ireland, Scotland and Wales.